Mooseletter – December 14, 2015

From the Office of the Dean
Carlos E. Díaz Rosillo

FINAL EXAMS
Double, triple-check your exam schedule at www.registrar.fas.harvard.edu. It’s not true that you can miss an exam with no questions asked! If you are late for an exam, go anyway! If you miss most or all of an exam, come to the House office or contact me ASAP.

Illnesses BEFORE a Final Exam
You can petition for a make-up exam because of illness ONLY if the illness is documented by UHS within the 24-hour period before the beginning of the exam. In an emergency, your illness can be reported to UHS by a private physician, but it must happen before the beginning of the exam. The private physician must also supply a written statement to UHS. See “Make-Up Exams for MEDICAL Reasons” (below) for details about petitioning the Administrative Board for a make-up exam.

LATE Arrival to a Final Exam
If you arrive late for a final exam, then you may be refused admission and reported as absent. You normally have 30 minutes from the start of the exam to arrive. No one will be admitted to an exam if any student has already left the exam room. Ordinarily, latecomers are not allowed to make up lost time. If you find yourself in this situation, get in touch with me immediately.

Illnesses DURING a Final Exam
If you show up for any part of an exam, you cannot get a make-up exam. Once you start an exam, you must complete it. If you get ill during an exam, report the illness immediately to your instructor or exam proctor. The instructor or exam proctor will have you escorted to UHS. Upon resumption, you will be allowed the balance of time not already used to complete the exam. You must complete the exam as soon as you are released from UHS:

1. If you are released during business hours, you must report immediately to the Exams Satellite Office (Sever 305) and finish the exam under the supervision of a proctor.

2. If you are released outside of business hours, you will remain at UHS to complete the exam and someone from the House staff will make arrangements to administer the remainder of the exam.
3. If you are not deemed ill enough by the doctor to remain at UHS, you must report immediately to the Exams Satellite Office (Sever 305) and finish the exam under the supervision of a proctor.

Make-Up Exams for MEDICAL Reasons
The Administrative Board has jurisdiction over granting make-up exams. No instructor may grant or give a make-up exam to any student who missed a final exam without the express authorization of the Registrar and the Administrative Board; nor may a make-up exam be given at any time or place other than that specified by the Registrar. The granting of a make-up exam is not an extension of time to complete other written work for the course. Such an extension is granted only by special vote of the Administrative Board. If you have a medical excuse, fill out the UHS petition form, available from your doctor at UHS, and take the form directly to my office (this must be done within 24 hours of your exam). Seniors should contact the instructor of course immediately to arrange for a makeup exam before they graduate.

Make-Up Exams due to INADVERTENCE
If you miss an exam due to genuine inadvertence (e.g., oversleeping, thinking the exam was scheduled for a different time), then see me immediately about petitioning the Administrative Board for a make-up exam. As part of the petition, the course instructor must agree to prepare a make-up exam (to be administered early next semester) and certify that you were in good standing in the course (C- or higher) before the final exam. You can petition successfully for such a make-up exam only once in your College career. If the petition fails, you will receive a permanent grade of ABS (unexcused absence), which is equivalent to a failing grade. Please note that the decision to grant a make-up for inadvertence is totally up to the discretion of your instructor. If, for any reason, they do not support giving you a make-up, then you get the “ABS.”

EXTENSIONS OF TIME FOR WRITTEN WORK
Extensions of time for written work may be granted by an instructor up until the end of exam period. Such extensions are at the discretion of the instructor. There is no need for Administrative Board action. It is up to your instructor, so you should contact him/her directly. Be aware also that instructors have complete discretion over how long the extension can be. No instructor can accept your work after the end of the exam period without the authorization of the Administrative Board. You must petition the Board for an official extension of time beyond the exam period. The notation “Incomplete” (INC), often used in the grading of graduate students, cannot under any circumstances be given to undergraduates.

Best of luck with all your exams!

Have a Happy and Healthy Holiday Season!

Carlos’s Office Hours
Office Hours thus week can be arranged by appointment. Please email me or call the office at 617-495-2263. My office is at E303H.

Tutor On-Call
The tutor on-call from December 14 to December 21, is Erica Soto, Dunster West 212/214 and in case of an emergency can be reached at 954-873-8340.

Guess the Riddle
Question: I can sizzle like bacon, I am made with an egg, I have plenty of backbone, but lack a good leg, I peel layers like onions, but still remain whole, I can be long, like a flagpole, yet fit in a hole, What am I?

Quote of the Week
Reading furnishes the mind only with materials of knowledge; it is thinking that makes what we read ours.” John Locke

From the Harvard Summer School Office

Be a leader at Harvard this summer.

Join more than 140 of your peers in the Yard and Houses to serve as a proctor for Harvard Summer School students. You’ll gain valuable leadership experience and have a fun-filled summer while making a difference in the lives of students. Open to all Harvard College undergraduates, Harvard University graduate students, and recent graduates, proctors live on campus to supervise, mentor, and organize activities for resident students.

As a proctor, you receive:

• Free room and board on campus
• Free 4-credit Summer School course
• The ability to work a second job, up to 20 hours per week

For more information, contact the Proctor Program Coordinator: Kimberly Calnan at (617) 998-8543 or kim_calnan@harvard.edu.

Apply online at: http://summer.harvard.edu/inside-summer/be-summer-school-proctor

Important Dates
December 11, Friday, through December 21, Monday
EXAMINATION PERIOD
See the Registrar’s website for exam times and locations for fall term courses.

December 22, Tuesday
Upperclass students must vacate the Houses by 5 pm.

Students not continuing in residence for spring term 2016 must leave their rooms by noon.

Students transferring from one House to another must move on this day after noon.

Check with your new House Administrator for a specific time.

December 22, 2015, Tuesday, through January 24, 2016, Sunday
Winter recess.

January 15, Friday, through January 24, Sunday
Wintersession.

January 15, Friday
All Houses and Dorms open at 9 am for the spring term.

January 18, Monday
University Holiday: Martin Luther King Day.

Spring Term

REGISTRATION
For specific times and locations, refer to the Registrar’s website.

January 20, Wednesday
Online registration opens on my.harvard.edu

January 25, Monday
Last day for all undergraduates to register online.

January 25, Monday
Spring term begins. First meeting of spring term classes.
STUDY CARD DEADLINE

January 29, Friday
Completed study cards are due for all students by 5 pm.
Students must submit enrollments for their minimum course load – typically four courses – on my.harvard.edu by 5 pm. Students who do not submit enrollments by this time will be charged a fee. After this date students must obtain permission from all instructors to enroll in courses.
January 29, Friday
Last day upon which undergraduates may register late for the spring term in the Faculty of Arts and Sciences.

Last day upon which undergraduates may cancel their registration for the spring term without payment of tuition.

February 8, Monday
Last day upon which undergraduates may drop or add any course without a fee.

Makeup examinations for 2015-2016 fall term begin.

Deadline to submit a fall term Inter-House Transfer Application (Round 1).

Deadline to submit a Returning Student Housing Application for fall housing if you were not living in student housing during the fall term.

February 12, Friday
Last day upon which undergraduates may submit cross-registration petitions. Note that some schools have earlier deadlines; check with the relevant school.

February 15, Monday
University holiday: Presidents’ Day.
FIFTH MONDAY

February 22, Monday
Last day upon which a course may be dropped from or added to a student’s record. No course may be changed from letter-graded to Pass/Fail or from Pass/Fail to letter-graded status for the spring term after this date.

Last day upon which students may petition to divide a year-long indivisible course with approval

February 26, Friday
Students leaving College by this date are charged one quarter of tuition and the Student Services Fee. After this date, students will be charged one half of those costs. See the chart under Financial Information for details of room and board charges.

February 26, Friday, through February 27, Saturday
Junior Parents Weekend.

March 1, Tuesday
Applications for degree credit for study out of residence for the fall term are due at the Office of International Education.

March 7, Monday
SEVENTH MONDAY

Last day upon which students may withdraw from a spring term course. Last day upon which students may withdraw from a year-long course. A notation of WD will be permanently recorded on the transcript. After this date students are responsible for all courses in which they are enrolled.

March 12, Saturday, through March 20, Sunday
Spring recess.

March 25, Friday
Students leaving the College by this date are charged one half of tuition and the Student Services Fee. After this date, students will be charged three quarters of those costs. See the chart under Financial Information for details of room and board charges.

March 28, Monday
Final degree applications for May 2016 Degree Candidates due.

Last day to change concentration without Administrative Board approval for May 2016 and November 2016 Degree Candidates.

Last day upon which May 2016 and November 2016 degree candidates may submit an approved foreign language citation study plan to the Office of the Registrar.
Advanced Standing-eligible students planning to graduate after six or seven terms in

May 72017 or November 2017, or to begin a fourth year AM program in fall term 2017, must file the Advanced Standing Activation Form by this date.

Last day upon which May 2016 and November 2016 Degree Candidates may submit an approved petition for a secondary field to the Office of the Registrar.

April 1, Friday
Applications for degree credit for study out of residence for the summer are due at the Office of International Education.

April 7, Thursday
Deadline for the class of 2019 to report advising conversations.

April 27, Wednesday
Last day of spring term classes.
Students leaving the College after this date are charged full housing/room fees.

April 28, Thursday
Last day in the spring term upon which undergraduates will ordinarily be granted a leave of absence from the College.

Students leaving the College by this date are charged three quarters of tuition, and the Student Services Fee. After this date, students will be charged the full amount of those costs.

April 28, Thursday, through May 4, Wednesday
READING PERIOD

May 5, Thursday, through May 14, Saturday
EXAMINATION PERIOD
See the Registrar’s website for exam times and locations for spring term courses.

May 13, Friday
Deadline to submit a fall term Inter-House Transfer Application (Round 2).

Deadline to submit a Housing Contract Cancellation form for the fall term without financial penalty.

May 15, Sunday
Non-graduates must vacate their rooms by noon.

May 26, Thursday
Harvard University Commencement.

May 27, Friday
Graduating seniors must vacate their rooms by 5 pm.

May 30, Monday
University holiday: Memorial Day.
________________________________________________________
Deadline for Dunster House newsletter submissions is Thursday, 3:00 pm for Monday publication. Submit notices to Diana at hovsep@fas.harvard.edu. The Mooseletter is also available at http://dunster.harvard.edu.

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About hovsep

Welcome back to Dunster! I have been the administrative assistant to the Dean since 2009: managing student records, answering your academic questions, and coordinating Commencement and other House events. I also am here to aid you in coordinating your medical school application process and getting your recommendations in order, so please visit me if you have any questions. Every Monday, I publish the Mooseletter in the dining hall and in your inboxes with news from our offices, which includes academic deadlines, upcoming House events, and information you will find useful. If you find that you have any questions about academics, need to get in contact with the Dean or just want to chat, please stop by! When I am not in Dunster, I am spending time with my family and two Boston Terriers in Bedford, MA. I also love reading, traveling, watching movies, and I am always on the lookout for recommendations if you have any! Let's have another great year in Dunster!