From the Office of the Dean
Carlos E. Díaz Rosillo
ISSUES FOR THE WEEK
Please check carefully your final exam schedule (www.registrar.fas.harvard.edu) to make sure you go to the right place, on the right day, at the right time.
Illness BEFORE a Final Exam
You can petition for a make-up exam because of illness ONLY if the illness is documented by UHS within the 24-hour period before the beginning of the exam. In an emergency, your illness can be reported to UHS by a private physician, but it must happen before the beginning of the exam. The private physician must also supply a written statement to UHS. See “Make-Up Exams for MEDICAL Reasons” (below) for details about petitioning the Administrative Board for a make-up exam.
LATE Arrival to a Final Exam
If you arrive late for a final exam, then you may be refused admission and reported as absent. You normally have 30 minutes from the start of the exam to arrive. No one will be admitted to an exam if any student has already left the exam room. Ordinarily, latecomers are not allowed to make up lost time. If you find yourself in this situation, get in touch with me immediately.
Illness DURING a Final Exam
If you show up for any part of an exam, you cannot get a make-up exam. Once you start an exam, you must complete it. If you get ill during an exam, report the illness immediately to your instructor or exam proctor. The instructor or exam proctor will have you escorted to UHS, where you will be kept incommunicado until able to resume the exam. Upon resumption, you will be allowed the balance of time not already used to complete the exam.
Make-Up Exams for MEDICAL Reasons
The Administrative Board has jurisdiction over granting make-up exams. No instructor may grant or give a make-up exam to any student who missed a final exam without the express authorization of the Registrar and the Administrative Board; nor may a make-up exam be given at any time or place other than that specified by the Registrar. The granting of a make-up exam is not an extension of time to complete other written work for the course. Such an extension is granted only by special vote of the Administrative Board. If you have a medical excuse, fill out the UHS petition form, available from your doctor at UHS, and take the form directly to my office (this must be done within 24 hours of your exam). Seniors should contact the instructor of course immediately to arrange for a makeup exam before they graduate.
Make-Up Exams due to INADVERTENCE
If you miss an exam due to genuine inadvertence (e.g., oversleeping, thinking the exam was scheduled for a different time), then see me immediately about petitioning the Administrative Board for a make-up exam. As part of the petition, the course instructor must agree to prepare a make-up exam (to be administered early next semester) and certify that you were in good standing in the course (C- or higher) before the final exam. You can petition successfully for such a make-up exam only once in your College career. If the petition fails, you will receive a permanent grade of ABS (unexcused absence), which is equivalent to a failing grade. Please note that the decision to grant a make-up for inadvertence is totally up to the discretion of your instructor. If, for any reason, they do not support giving you a make-up, then you get the “ABS.”
EXTENSIONS OF TIME FOR WRITTEN WORK
Extensions of time for written work may be granted by an instructor up until the end of exam period. Such extensions are at the discretion of the instructor. There is no need for Administrative Board action. It is up to your instructor, so you should contact him/her directly. Be aware also that instructors have complete discretion over how long the extension can be. No instructor can accept your work after the end of the exam period without the authorization of the Administrative Board. You must petition the Board for an official extension of time beyond the exam period. The notation “Incomplete” (INC), often used in the grading of graduate students, cannot under any circumstances be given to undergraduates.
Please let me know if I can help you with anything. I’m here for you!
Best of luck with all your exams.
Please remember that there can be no parties during exam period. Any infractions of the noise policy will be strictly addressed. For parties after the last day of final exams, seniors must complete a party form and follow the regular procedures that apply during the school year.
If you are contemplating a Leave of Absence in the fall, and have yet to talk with me about it, please do so soon so I can file the appropriate paperwork for you and refer you to the House Administrator to talk to about housing requirements, obligations and so on.
Carlos’s Office Hours
Monday, May 11: 10-noon, open
Tuesday, May 12: 6-7 pm, by appointment
Wednesday, May 13: 9-11 am, open
Thursday, May 14: 9-11 am, open
Friday, May 151-3 pm, by appointment
If you have an appointment or want to chat, stop by Diana’s office first (225B), so that if I am with a student or on the phone I may have a heads-up about you being there. Thanks! Other appointments by arrangement: Call 5-2263 or e-mail firstname.lastname@example.org.
The tutor on-call from May 11 to May 17 Is Katie Parodi.
Happy Birthday Meese!
Quote of the Week
Don’t wait for the perfect moment. Take the moment and make it perfect. – Zoey Sayward
Reserving House Common Spaces
As is the case each semester, the House common rooms cannot be scheduled during reading and exam period, with the exception of House and Tutor sponsored study breaks. These spaces are intended to be used as quiet study areas for those preparing for exams and writing final papers during this time.
Graduating in May? Your health insurance ends July 31
The Harvard University Student Health Program (HUSHP) expires on July 31. Plan ahead to secure insurance coverage starting August 1. Learn more about options available for graduating students.
AY16 Health Insurance Waiver Application Available May 1
Beginning May 1, students can apply to waive the HUSHP Student Health Insurance Plan for the fall term or full 2016 academic year. Students must have comparable health insurance to be eligible to waive.
Summer Travel? Check Your Insurance Coverage
If you’re traveling this summer, familiarize yourself with your health insurance benefits and potential out-of-pocket costs while away.
Sexual Conduct Survey
Harvard University, along with 27 other universities in collaboration with the American Association Universities (AAU), is conducting a campus-wide student Sexual Conduct Survey, running from April 12 through May 3.
HUHS Pharmacy Refill App
Download the free app to manage refills from the convenience of your smartphone or tablet (available on the iTunes App Store and Google Play).
Harvard University Student Health Plan website
Streamlined, fresh design makes it easy to navigate on your desktop, tablet, or smartphone: hushp.harvard.edu
UPCOMING HOUSE EVENTS
Senior Class Dinner
Thursday, May 14, 2015
Final Exams End
Saturday, May 16, 2015
Dining Hall Closes After Dinner
Saturday, May 16, 2015
Move out for all non-graduating students by Noon
Sunday, May 17, 2014
Masters Reception @ 5:00 pm
Wednesday, May 27, 2015
Thursday, May 28, 2015
Move out for all seniors
Friday, May 29, by 5:00 pm
INFORMATION FOR GRADUATING SENIORS
Here is what your day will look like on the day of your graduation!
6:15-6:45 am: Please come to the dining hall for a Champagne breakfast.
Come dressed in regalia and bring your HUID to breakfast. You will need both to enter Harvard Yard. We will give you lanyards for your ID at Breakfast.
6:45 am: We will all gather to walk to Memorial Church and get seats inside the Church. After the service we will proceed to the Old Yard.
8:00 am-11:30 am: Morning Exercises in Harvard Yard
Security note: All persons, bags, and personal items are subject to inspection before entering Harvard Yard. No backpacks of any type will be admitted.
8:15-8:30 am: Senior Procession
We will be seated together. For the procession into Tercentary Theater, Class Marshalls, Class Officers and Summas march in the front of the procession.
9:45 am: Commencement begins in Tercentary Theater
11:30-11:45 am: Head over to the Lamont Library area where the diploma presentation will take place.
11:45-12 pm: Take your seats on chairs that will have a label with your name (in alphabetical order)
12:00-1:30 pm: Diploma Presentation Ceremony
1:45-2:30 pm: Lunch will be served in the dining hall at DHQ. There will be more tables and chairs in front of the Barker Center if weather allows.
2:30-5:00 pm: The afternoon Program in Harvard Yard
1. How can I obtain academic regalia (cap and gown)?
Cap and gown rentals will be available prior to May 28 in the Textbook department on the third floor of the Coop on Palmer Street. For more information, please review this page from the Coop or call 617-499-2122.
Harvard College undergraduates do not have to reserve academic regalia (cap and gown) in advance.
2. How do I order a copy of the Class Picture?
If you are not able to pick up an order form at the time the picture is taken, you can pick one up at 124 Mount Auburn Street, 6th floor at any time. You can also contact: Panfoto, panfoto.com, P.O. Box 650063, West Newton, MA 02465-0063, (781-788-9595, Fax: 781-788-4999).
3. Are recordings of the Commencement Week activities available for purchase?
Broadcast-quality, multiple-camera DVD recordings are available of the Commencement Morning Exercises and the afternoon Annual Meeting of the Harvard Alumni Association held in Tercentenary Theatre. Class Day Exercises (Wednesday afternoon) are also available on DVD. The morning and afternoon Commencement Day recordings include commentary during the processions.
4. How do I purchase a copy of the Harvard College Yearbook?
Orders can be placed by going to the website: harvardyearbook.com.
5. Are there special arrangements for persons with disabilities?
Yes. There is an accessible seating section available for persons with disabilities in Tercentenary Theatre on Commencement Day. For more information, please visit the main Commencement site here.
Other Commencement Week activities may also be accessible depending on location. Please email the Harvard Alumni Association or call 617-496-7001 for specific information or requests.
6. Is there parking available during Commencement Week?
Parking during this time is limited. For the Class of 2015 Family Reception, limited parking is available on a first-come, first-served basis at the 52 Oxford Street Garage from 4:30–8:30 PM that evening. For Class Day and Commencement Day, accessible Parking is available at the Athletics Complex at the Allston Campus. Please enter via Gate 8 and a parking attendant will direct you to a spot. After you park, there will be accessible shuttles available to take you to the Harvard Yard’s Tercentenary Theatre. The shuttle buses will be running continuously during these days, offering transportation across campus. Individuals needing accessible parking spaces are encouraged to plan ahead as parking during this time is extremely limited. Specific details about Commencement parking and transportation are available on this page.
7. How do I get added to the Social Senior Class List to receive information about Senior Events?
If you are a graduating or social senior, and you have not been receiving information about senior or Commencement events, please either complete this online, secure survey or email the Harvard Alumni Association with your name, House, mailing address, and family contact information.
8. Do family members under 5 years old need to pay for or need tickets to events?
For the Family Reception, no ticket is needed for those under 5 years old. For the Class Day Picnic and Masters’ Receptions, these are pre-bagged meals; if children will need their own lunches, they will need their own tickets. For Class Day/Commencement Exercises, children do not need tickets if they are able to sit on your lap.
Visit Commencement Web page for more information: http://commencement.harvard.edu