Mooseletter – May 8, 2017

From the Office of the Interim Dean
Jennifer Hsiao

Final Exams
Please check carefully your Spring 2017 Three-Hour Exam Schedule on the Registrar’s website to make sure you go to the right place, on the right day, at the right time.

Illness Before a Final Exam
You can petition for a make-up exam because of illness ONLY if the illness is documented by UHS within the 24-hour period before the beginning of the exam. In an emergency, your illness can be reported to UHS by a private physician, but it must happen before the beginning of the exam. The private physician must also supply a written statement to UHS. See “Make-Up Exams for MEDICAL Reasons” (below) for details about petitioning the Administrative Board for a make-up exam.

LATE Arrival to a Final Exam
If you arrive late for a final exam, then you may be refused admission and reported as absent. You normally have 30 minutes from the start of the exam to arrive. No one will be admitted to an exam if any student has already left the exam room. Ordinarily, latecomers are not allowed to make up lost time. If you find yourself in this situation, get in touch with me immediately.

Make-Up Exams for Medical Reasons
The Administrative Board has jurisdiction over granting make-up exams. No instructor may grant or give a make-up exam to any student who missed a final exam without the express authorization of the Registrar and the Administrative Board; nor may a make-up exam be given at any time or place other than that specified by the Registrar. The granting of a make-up exam is not an extension of time to complete other written work for the course. Such an extension is granted only by special vote of the Administrative Board. If you have a medical excuse, fill out the UHS petition form, available from your doctor at UHS, and take the form directly to my office (this must be done within 24 hours of your exam). Seniors should contact the instructor of course immediately to arrange for a makeup exam before they graduate.

Make-Up Exams due to Inadvertence
If you miss an exam due to genuine inadvertence (e.g., oversleeping, thinking the exam was scheduled for a different time), then see me immediately about petitioning the Administrative Board for a make-up exam. As part of the petition, the course instructor must agree to prepare a make-up exam (to be administered early next semester) and certify that you were in good standing in the course (C- or higher) before the final exam. You can petition successfully for such a make-up exam only once in your College career. If the petition fails, you will receive a permanent grade of ABS (unexcused absence), which is equivalent to a failing grade. Please note that the decision to grant a make-up for inadvertence is totally up to the discretion of your instructor. If, for any reason, they do not support giving you a make-up, then you get the “ABS.”

Extension of Time for Written Work
Extensions of time for written work may be granted by an instructor up until the end of exam period. Such extensions are at the discretion of the instructor. There is no need for Administrative Board action. It is up to your instructor, so you should contact him/her directly. Be aware also that instructors have complete discretion over how long the extension can be. No instructor can accept your work after the end of the exam period without the authorization of the Administrative Board. You must petition the Board for an official extension of time beyond the exam period. The notation “Incomplete” (INC), often used in the grading of graduate students, cannot under any circumstances be given to undergraduates. Please let me know if I can help you with anything. I’m here for you! Best of luck with all your exams.

Noise
Please remember that there can be no parties during exam period. Any infractions of the noise policy will be strictly addressed. For parties after the last day of final exams, seniors must complete a party form and follow the regular procedures that apply during the school year.

Leave of Absence
If you are contemplating a Leave of Absence in the fall, and have yet to talk with me about it, please do so soon so I can file the appropriate paperwork for you and refer you to the House Administrator to talk to about housing requirements, obligations and so on.

Jennifer’s Office Hours
Monday, 5/8: 6-7:30 pm by appointment
Tuesday, 5/9: 4-6 pm by appointment
Wednesday, 5/10: 5-7:30 pm by appointment
Friday, 5/12: 8-10 am open

To sign up for an appointment please email Diana at hovsep@fas.harvard.edu. My office is at E303H. If these times don’t work, email Diana at hovsep@fas.harvard.edu or me at dunsterhousedean@fas.harvard.edu or call the House office 5-2263 for alternate times.

Tutor On-Call
The tutor on-call from May 8 to May 15, is Jeff Stout. He resides Dunster E-414 and can be reached at 617-851-8419 in the event of an emergency.

Quote of the Week Don’t wait for the perfect moment. Take the moment and make it perfect. ~ Zoey Sayward

Common Room Use during Reading/Exam
The common rooms cannot be scheduled during the reading and exam periods, and are intended to be used as quiet study spaces for those preparing for exams and writing final papers. All reservation guidelines can be found on the room scheduler page.

Dunster House Dining Hall
D-House Dining Hall will close after dinner on Saturday, May 13, 2017

HUHS Announcements
Graduating in May? Your health insurance ends July 31
The Harvard University Student Health Program (HUSHP) expires on July 31. Plan ahead to secure other insurance coverage starting August 1. Learn more about options available for graduating students.

AY18 Health Insurance Waiver Application Available May 1
Beginning May 1, students can apply to waive the HUSHP Student Health Insurance Plan for the fall term or full 2018 academic year. Students must have comparable health insurance to be eligible to waive.

Summer Travel? Check Your Insurance Coverage
If you’re traveling this summer, familiarize yourself with your health insurance benefits and potential out-of-pocket costs while away.

Updating addresses
Graduating students: to ensure that you continue to receive important insurance literature, such as HIPPA letters and tax documents, update your address in the Student Financials tab in my.harvard upon graduating. If you do not have access to my.harvard, please contact your school with the address change.

Important Dates
EXAMINATION PERIOD
May 4, Thursday, through May 13, Saturday
See the Registrar’s website for exam times and locations for spring term courses.

May 14, Sunday
Non-graduates must vacate their rooms by noon.

May 25, Thursday
Harvard University Commencement.

May 26, Friday
Graduating seniors must vacate their rooms by 5 pm.

May 29, Monday
University holiday: Memorial Day.

INFORMATION FOR GRADUATING SENIORS
Quick reference to some of the questions graduating seniors you may have regarding Commencement Day and Commencement Week:

Commencement Day in Dunster House
6:00-6:30 am: Please come to the dining hall for a Champagne breakfast.
Come dressed in your academic regalia and bring your HUID to breakfast. You will need both to enter Harvard Yard. We will give you lanyards for your ID at Breakfast.

6:45 am: We will all gather in the courtyard to walk to Memorial Church and get seats inside the Church. After the service we will proceed to the Old Yard.

8:00 am-11:30 am: Morning Exercises in Harvard Yard.

8:15-8:30 am: Senior Procession
For the procession into Tercentary Theater, Class Marshalls, Class Officers and Summas march in the front of the procession.

9:45 am: Commencement begins in Tercentary Theater

11:30-11:45 am: Head back to Dunster House for the Diploma Ceremony.

11:45-12 pm: Take your seats on chairs that will have a label with your name (in alphabetical order)

12:00-1:30 pm: Diploma Presentation Ceremony

1:45-2:30 pm: Lunch will be served.

2:30-5:00 pm: The afternoon Program in Harvard Yard

Frequently Asked Questions during Commencement Week
What Is Senior Gift?
Senior Gift is an opportunity for the Class of 2017 to unite in making their first gift to the College. The Harvard experience would not be possible through tuition alone. Senior Gift contributions to the Harvard College Fund have an immediate impact on current students and directly benefit key areas such as financial aid, advising, athletics, and House life. The Senior Gift Campaign will be live from Wednesday, March 22, 2017 until Wednesday, May 3, 2017. All gifts given before Wednesday, May 24, 2017 will be counted in the Senior Gift participation announcement at Class Day.

Where and When Do I Eat During Senior Week?
Adams, Currier, and Leverett are open for lunch and dinner Sunday, May 14, through Saturday, May 20:
LUNCH: Noon–2:15 p.m.
DINNER: 5:00–7:15 p.m. (Please note: Dinner times vary on the following special evenings: Monday, May 15—Senior BBQ; Tuesday, May 16—HUDS’ Greatest Hits Dinner; Thursday, May 18—Camp Harvard; and Saturday, May 20—The Dining Hall Finale)
On Monday, May 15, dinner will be served only at Senior Olympics at a location TBD. On Thursday, May 18, dinner will be served only at Camp Harvard in the Quad.
All Dining Halls are closed for meals after dinner on Saturday, May 20.

Are There Accommodations for Individuals with Disabilities?
Harvard University encourages people with disabilities to participate in its programs and activities, including Senior and Commencement Weeks. If you anticipate needing accommodation or have questions about the physical access provided, please call the Harvard Alumni Association (HAA) at 617-496-7001. For information about accessible parking, transportation, or other resources: please visit commencement.harvard.edu/guests-disabilities.

At Which Events Is Regalia Required?
Academic regalia (cap and gown) is required for the Phi Beta Kappa (PBK) Literary Exercises (for PBK seniors), Baccalaureate Service, and the Class of 2017 photograph on Tuesday, May 23, and for the Commencement Morning Exercises and the House diploma presentation ceremonies on Thursday, May 25.

Where Do I Get My Academic Regalia?
Cap and gown rentals are available for pickup May 18 to 25 in the textbook department on the third floor of the Coop, located on Palmer Street, during normal store hours (Monday to Saturday: 9:00 a.m. to 9:00 p.m.; Sunday: 10:00 a.m.to 7:00 p.m.). The Coop is also open early on Commencement Day (beginning at 6:15 a.m. on Thursday, May 25). Seniors are not required to reserve a cap and gown, but there is a charge of $40.50 to rent regalia (cash, check, charge, or Crimson Cash are accepted).

Is Parking Available During Commencement Week?
For the Senior Class Family Reception, complimentary parking for guests is available at the 52 Oxford Street Garage on a first-come, first-served basis. On Class Day and Commencement Day, complimentary parking is available in the Allston campus (exact location TBD) on a first-come, first-served basis. For more information, visit http://transportation.harvard.edu/parking.

Are Recordings of the Commencement Week Activities Available for Purchase?
Broadcast-quality, multiple-camera DVD recordings of Commencement: The Morning Exercises and the Annual Meeting of the HAA: The Afternoon Program are available. These DVDs are intended to be a permanent record of the day’s events in Tercentenary Theatre. They both include coverage of the processions, with commentary leading up to the actual platform proceedings. The Class Day Exercises (Wednesday afternoon) are also available on DVD. For purchase of, or information about these DVDs, contact Commencement Video at 617-884-6000 or bobbydm@comcast.net.

Will Commencement Week Activities be Available for Viewing Online?
Class Day, Commencement: The Morning Exercises, and the Annual Meeting of the HAA: The Afternoon Program will be streamed online at http://www.harvard.edu/live-stream.

Do Children Need Tickets to Events?
For the Senior Class Family Reception and the Class Day Exercises, children require a ticket to enter. For the Class Day Picnic, anyone who will need his or her own meal requires a ticket. For Commencement: The Morning Exercises and the Annual Meeting of the HAA: The Afternoon Program, all children (except for infants under the age of one year old) need a ticket to enter the Yard.

How do I get a Copy of the 2017 Harvard College Yearbook?
To order, visit: https://www.harvardyearbook.com/ and click the Order Online button. If you have any questions about the yearbook, please email inquiries@harvardyearbook.com.

How do I Order the Class Photograph?
An order form was sent to family members in the spring. You can also pick up an order form at the time the photo is taken or any time prior at Senior Desk. Order online here. The cost is $35 for the color photo, $40 for the laminated photo, and $135 framed, plus shipping and tax (where applicable). Free shipping is available until May 24 for orders placed online.

Where Can I get Graduation-Related Merchandise?
The Senior Class Committee offers merchandise to students and their families. Visit https://www.harvard2017.com/merch to see the collection, which includes diploma frames, mugs, baseball caps, fleeces, and more.

Where Can I find Information on Senior Week?
Visit harvard2017.com/senior-week.

When do Seniors have to Vacate their Rooms?
All seniors must be out of their rooms by 5:00 p.m. on Friday, May 26. No exceptions!

How do I get added to the Social Senior Class List to Receive Information about Senior Events?
If you are a graduating or social senior, and you have not been receiving information about senior or Commencement events, please email Class Secretary Jonathan Sands at jsands@college.harvard.edu.

_______________________________________________________
Please submit your news for the Dunster House Mooseletter. Deadline is Thursday at 3:00 pm for Monday publication. Submit notices to Diana at hovsep@fas.harvard.edu.

You may view the Mooseletter on the Dunster House Website: dunster.harvard.edu.

~~~~~~~~~~~~~~~
Diana G. Hovsepian
Academic Coordinator
Dunster House, E303A
945 Memorial Drive
Cambridge, MA 02138
617.495.2263

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About hovsep

Welcome back to Dunster! I have been the administrative assistant to the Dean since 2009: managing student records, answering your academic questions, and coordinating Commencement and other House events. I also am here to aid you in coordinating your medical school application process and getting your recommendations in order, so please visit me if you have any questions. Every Monday, I publish the Mooseletter in the dining hall and in your inboxes with news from our offices, which includes academic deadlines, upcoming House events, and information you will find useful. If you find that you have any questions about academics, need to get in contact with the Dean or just want to chat, please stop by! When I am not in Dunster, I am spending time with my family and two Boston Terriers in Bedford, MA. I also love reading, traveling, watching movies, and I am always on the lookout for recommendations if you have any! Let's have another great year in Dunster!