Room Reservations

How to Reserve Space

  • Review the room reservation guidelines and room capacity chart below
  • Log into FAS Roombook
  • Select the “Dunster House Rooms - Students” template to review space availability
  • Submit your reservation request
  • You’ll automatically receive a summary email with your request details
  • Your reservation is pending until you receive a separate confirmation email from the House Administrator or Dunster House Aides.
  • If you need to make a change or cancel your request after submission, you can do so by going to the “My Events” section on the left hand-side menu in Roombook.

Room Reservation Guidelines

  • Dunster House students and staff are welcome to reserve space for pre-approved House-sponsored activities and events, and as meeting spaces for recognized student organizations. If you’re a Dunster student reserving a space on behalf of a student organization, you must be an active member of the organization, must be present for the entirety of the meeting, and are responsible for ensuring the meeting complies with all room reservation guidelines.
  • If your reservation has not been approved, your student organization is not allowed to meet in the space.
  • The common spaces open for reservations at 6:00 AM and close at 11:00 PM.
  • All weekday requests must be submitted at least 24 hours in advance.
  • All weekend and Monday requests must be submitted for approval no later than noon the previous Friday.
  • Rooms can be reserved up to 1 month in advance.
  • The common spaces are not available for scheduling during the reading/exam periods or on University Holidays. When University Offices are closed on a Monday Holiday, Tuesday requests must be submitted by the previous Friday at noon.
  • As the individual reserving the space, you are responsible for ensuring the gathering does not exceed the capacity limit, and that all attendees follow the EH&S guidelines for on-campus activity, as well as the University guidance for on-campus events.
  • Interhouse Dining Hall restrictions apply to non-Dunster students visiting the residence for meetings.
  • No food or drink is permitted in the Dunster House common rooms at this time with the exception of the Small Dining Room, and at pre-approved, Dunster-sponsored events.
  • Per College policy, you are expected to wear a mask at all times while using these spaces, with the exception of the SDR, and at pre-approved Dunster-sponsored events while actively eating/drinking.
  • Keep any HEPA filters on and running during your use of the room.
  • Guests: Both Harvard and non-Harvard residential guests are responsible for following the University Visitor Policy. The room requester is responsible for sharing the visitor policy with their guests in advance of arrival. They are also responsible for meeting their guests at the main entrance and escorting them while in residence.
  • The Dunster Common Rooms are best equipped for quiet study and student organization meetings, as opposed to large student organization social events. If your student organization is hosting a social event, please reach out to JR Bagley in the DSO for guidance. The SOCH and Campus Center can also be good options for those types of gatherings!
  • Due to high demand, the Dunster common rooms are not available for TA/TF/Study Group/Individual Study/Peer Tutoring reservations. However, Dunster students are always welcome to use the room for these purposes (per the capacity limit)! If you’re looking to pre-reserve a space, the newly renovated Campus Center offers seminar rooms specifically designed for group and individual study.
  • The common spaces on the scheduler are not available for private parties or events. For information on the Dunster party policies, please visit this webpage.
  • No recruiting events are allowed in the Houses. Please contact OCS for assistance in setting up these events. Please consult with OCS before hosting any career-oriented guest-speaker events, per College policy.
  • These rooms are not equipped to support a cappella or dance activities. If you’re interested in finding group space to rehearse, please consider contacting the SOCH. The Dunster music practice rooms are located on the basement level and are available for individual practice on a first-come, first-serve basis.
  • Please note that priority will be given to House/Tutor scheduled meetings and events. Every effort will be made to avoid conflicts. When possible, alternative common space may be offered.
  • You are required to leave the space in good condition – this includes disposing of any trash and ensuring the furniture is returned to its original location. Please also be courteous to our House members and include preparation and clean up time when scheduling your reservation.

Please note the Courtyard is not available for student organization reservations, as it is meant to be a dedicated space for Dunster student use and House-specific events.

If a space is not available for your event, space may be available at the SOCH or the newly renovated Campus Center

Please note students are also responsible for all space and event policies in the Harvard College Handbook for Students

Failure to follow these policies and expectations can lead to loss of access to House and College Common spaces. 

Please also review the University guidelines for sponsored and non-sponsored gatherings  when reviewing the capacity chart.

Room Reservations Capacity Chart

Room

Capacity

Junior Common Room (JCR)

20

Small Dining Room (SDR)

13

Meditation Room

1

E104

13

E105

6

E109

7

W024

10